BPCS/ECM integrated functions
ECS/ie is fully integrated with BPCS/ECM, supporting the following transactions:
ECS/ie for BPCS is supplied with the following integrated modules:
ECM Proactive Error Notification
The ECM email proactive error notification module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it retrieves the last Error incident number that had been notified, it then checks the ECM error log file for any new Error messages. A report containing all errors will be sent to each of the pre defined email addresses configured within ECS/ie under the message queue *ERRORLOG/ECM when new errors are detected.
The email will contain the same information that is available on the detailed view on the ECM error log.
The ECM email error notification function will also send an OK Status message to each of the administrators every 24 hours if the Dispatch Manager is functioning normally.
The definition of an error is an ECM notification type "E".
System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher
ECM Proactive Error notification Set up
The Error notification function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:
IE001C1 ECM Proactive Error Notification
The configuration of the administrator email address(es) is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *ERRORLOG/ECM. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. The email recipients must now be configured
For more information on defining Message Queue email distribution lists click here.
Sample ECS/ie ECM Proactive email error report
To: Support@xyz.co.uk
From: ECS-ie@xyz.co.uk
Subject: ECS/ie Automated ECM Error Report
Electronic Commerce Manager Error Report
Global Unique Id . . . :
ECA . . . . . . . . . : ECM
Function . . . . . . . : ECM500B
Trading Partner . . . :
Error Number . . . . . : 0044334
Error Message Id . . . : UMN0294
Error Date . . . . . . : 19991007
Error Time . . . . . . : 175250
Primary Function not found in path or library list.
BPCS Inventory Level Alert
The BPCS Inventory Level Alert module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it reads through the BPCS Inventory database to calculate the Onhand balance for the defined Item/Warehouse combinations. If an Onhand balance falls below the Notification Quantity defined within ECS/ie then an Alerting email is sent to the recipients.
The email will detail the Item, Warehouse, Calculated Onhand Balance and Notification Quantity.
The Alert will be sent once every 24 hours if the ECM Dispatch Manager is functioning normally.
System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher.
BPCS Inventory Alert Function Set up
The BPCS Inventory Alert function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:
IE006C1 - BPCS Inventory Alert function
The configuration of the administrator email addresses is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *BPCS/INVENTORY. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. The Items/Warehouses and email recipients must now be configured
For more information on defining Message Queue email distribution lists click here.
BPCS Orders on Credit Hold Alert
The BPCS Orders on Credit Hold Alert module is supplied as an ECM function that runs within the ECM Dispatch Manager Adapter. Each time the Dispatch Manager processes it reads through newly entered BPCS Customer Orders, if any have been placed on Credit Hold a report will be compiled and sent to the recipients defined within ECS/ie Message Queue Monitoring.
The Automated BPCS Orders on Credit Hold Report will detail the following:
The Alert will be once for each batch of new customer Orders entered with a status of Credit Hold if the ECM Dispatch Manager is functioning normally.
System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher.
BPCS Orders on Credit Hold Alert Function Set up
The BPCS Orders on Credit Hold Alert function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following functions should be defined:
IE007C1 - BPCS Orders on Credit Hold Alert function
The configuration of the administrator email addresses is managed within the ECS/ie Message Queue Monitoring maintenance for the reserved message queue *BPCS/CREDITHOLD. The definition for this reserved Message Queue should have been created automatically by the Set up procedure. Email recipients can be configured to only receive customers where the "Salesman" matches the selection criteria entered when configuring the email recipient. The option for "*ALL" Salesmen will select all customers regardless of the Salesman number.
For more information on defining Message Queue email distribution lists click here.
BPCS/ECM Order Acknowledgements
The Order Acknowledgement module is supplied as ECM function for the standard ECM Outbound Order acknowledgement Adapter (ECM619). The new function is responsible for retrieving the required acknowledgement data and formats the email before passing it to the ECS/ie to automatically email the Order Acknowledgement to the Customer.
System Requirements: BPCS ECM Version 6.0 Rel04 or Higher
Prerequisite set up checklist
Before ECS/ie can be configured to send electronic Order Acknowledgements, ECM must be configured to generate Order Acknowledgements and post the data to the "ECSIE" Datadock.
Please ensure the following tasks are completed before continuing and that adequate checks have been made to ensure Order Acknowledgement data is reaching the "ECSIE" Datadock.
Please refer to your ECM (BPCS Electronic Commerce Manager) documentation for detailed procedures on configuring ECM.
Outbound email Order Acknowledgement configuration
The necessary ECS/ie email selection and generation programs are executed by ECM. The following instructions will guide you through the set up and configuration to enable the transmission of email Order acknowledgements from ECM via ECS/ie.
The ECS/ie Outbound email Order acknowledgement ECM functions must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be added to the EDM adapter function list:
ECS031C1- ECS/ie Outbound email Order Acknowledgements
The email Order Acknowledgements will be sent to the email address entered in the Data Number field on the BPCS Customer Master file (RCM/CMDATN).
Note: If an email address has not been specified or the format is incorrect the message will be sent to the ECS/ie administrator.
Sample ECS/ie email Order Acknowledgement
To: Customer.Services@Boots.co.uk
From: ECS-ie@xyz.co.uk
Subject: ECS/ie Automated Order Acknowledgement
ELECTRONIC ORDER ACKNOWLEDGEMENT
XYZ LIMITED
1 TOWER ROAD
LONDON
EC3 5TT
Your Order Number . . : 551948
Our Order Number . . . : 068779
Order Date . . . . . . : 10/01/2000
Customer Details : 017002
Boots the Chemist
Black Boot House
The Lane
Nottingham
NG2 3AA
GB
Ship to :
Boots the Chemist
36 High Street
Horsham
West Sussex
RH12 5RS
GB
< < < < > > > >
Order Line Number . . : 001
Item Number . . . .. . : 8810668451
Item Description . . . : BOOTS COTTON WOOL
Quantity . . . . . . : 20.000
Scheduled Del Date . . : 11/01/2000
Price . . . . . . . . : 1.22
Currency . . . . . . . : GBP
Order Line Number . . : 002
Item Number . . . .. . : 8810778451
Item Description . . . : BOOTS COTTON BUDS
Quantity . . . . . . : 60.000
Scheduled Del Date . . : 12/01/2000
Price . . . . . . . . : 1.78
Currency . . . . . . . : GBP
BPCS/ECM Purchase Orders
The Outbound Purchase Order module is supplied as ECM function for the standard ECM Outbound Purchase Order Adapter (ECM612). The new function is responsible for retrieving the required Purchase Order data and formats the email before passing it to the ECS/Proactive Error Notification system to automatically email the PO to the Supplier.
System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher
Prerequisite set up checklist
Before ECS/ie can be configured to send electronic Purchase Orders, ECM must be configured to generate Purchase Orders and post the data to the "ECSIE" Datadock.
Please ensure the following tasks are completed before continuing and that adequate checks have been made to ensure Purchase Order data is reaching the "ECSIE" Datadock.
Please refer to your ECM (BPCS Electronic Commerce Manager) documentation for detailed procedures on configuring ECM.
Outbound email Purchase Order configuration
The necessary ECS/ie email selection and generation programs are executed by ECM. The following instructions will guide you through the set up and configuration to enable the automated transmission of email Purchase Orders from ECM via ECS/ie.
The ECS/ie Outbound email Purchase Order ECM function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be added to the EDM adapter function list:
IE004C1- ECS/ie Outbound email Purchase Orders
Ensure the library ECSIE exists within the interactive session library list before commencing.
From the BPCS Main Menu, select the ECM Menu.
From the ECM Main Menu select , Electronic Commerce Adapters, option 13.
Page down to the Adapter "EDM".
Select ECA Function maintenance (Option 14)
Add the ECS/ie function "IE004C1" to the bottom of the function list.
Finally ensure the function is enabled.
The email Purchase Orders will be sent to the email address entered in the Data Number field on the BPCS Vendor Master file (AVM/VMDATN).
Note: If an email address has not been specified or the format is incorrect the message will be sent to the ECS/ie administrator.
Sample ECS/ie email Purchase Order
To: Sales@Supplier.co.uk
From: ECS-ie@xyz.co.uk
Subject: ECS/ie Automated Purchase Order
ELECTRONIC PURCHASE ORDER
XYZ LIMITED
1 TOWER ROAD
LONDON
EC3 5TT
Purchase Order No. . . : 551948
Purchase Order Date . : 10/01/2000
Request Date . . . . . : 21/01/2000
Currency . . . . . . . : GBP
Terms of Delivery . . : 20
Supplier :
KENT Chemicals LTD
Folkstone Road
Ashford
Kent
MA21 4TY
Ship to Address :
XYZ Limited
Unit 14
Kings Road
Birmingham
B19 3DS
< < < < > > > >
Order Line Number . . : 001
Item . . . . . . . . . : 1289895006
Description . . . . . : WHITE BLEACH
Quantity Ordered . . . : 15.000
Unit of Measure . . . : KG
Item Price . . . . . . : 10.00000
Request Date . . . . . : 21/01/2000
Order Line Number . . : 002
Item . . . . . . . . . : 1256454001
Description . . . . . : CLEANSER
Quantity Ordered . . . : 20.000
Unit of Measure . . . : KG
Item Price . . . . . . : 15.00000
Request Date . . . . . : 24/01/2000
BPCS/ECM Rejected Order Notification
ECM Rejected Orders email notification is an ECM function that searches for orders that have failed ECM Order entry validation. The order is converted into an email and sent to the designated customer services contact to be input manually. The error notification/message is removed from the ECM notification log. This is a useful function to avoid IT departments having to deal with non technical related problems, such as invalid product codes and locations issues, which form 95% of order entry failures. This function is also useful where certain orders cannot be handled automatically, such as kits/assortments and configurable items.
System Requirements: BPCS ECM Version 6.0 Rel02 PLC or Higher
BPCS/ECM Rejected Order notification Set up
The Rejected Order notification function must be defined in the Electronic Dispatch Manager Adapter (EDM). The following function should be defined:
IE003C1- ECS/ie Rejected Order notification function
The configuration of the Customer service contact email addresses that email copies of the Orders are sent to is managed via ECM Parameters for the Adapter, EDM.
Additional Customer service contact email addresses can be added by repeating this process. The first eight characters of the parameter key must start with "ORDEMAIL" followed by a number, ie, ORDEMAIL1, ORDEMAIL2, ORDEMAIL3 etc..
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